Register to participate in social insurance for the first time

The procedure for registering for social insurance for the first time for a business is the procedure for applying for a social insurance unit code. So what are the documents and procedures for registering for social insurance for the first time for a business? What are the regulations and responsibilities for paying social insurance for businesses?

Compulsory social insurance participants Participating in social insurance is the responsibility of businesses and employees.

There are 3 groups of people who must pay social insurance, including:

- People working under labor contracts with a fixed term/indefinite term, seasonal or for a certain job with a term from 3 months to less than 12 months;

- People working under labor contracts with a term from 1 month to less than 3 months;

- Business managers who receive salaries.

First-time social insurance registration file for enterprises Social insurance registration file includes the following documents:

► For employees: Social insurance registration form (Form TK1-TS); In case of enjoying higher health insurance benefits, supplementary documents (if any).

➤ For enterprises (employers): Declaration form for providing and changing information of units participating in social insurance and health insurance (Form TK3-TS);

Report on labor usage and list of participants in social insurance, health insurance, unemployment insurance (Form D02-LT); Copy of the company's business registration;

Company-employee labor contract signed and sealed by the company.

Procedures for first-time social insurance registration Enterprises register for first-time social insurance according to the following steps:

Step 1. Apply for a unit code Enterprises can submit an application for a social insurance unit code directly to the social insurance agency or submit it online in the following 2 ways:

Method 1: Apply for a social insurance unit code on the electronic social insurance declaration software and use the enterprise's digital signature to sign for authentication. You can easily register to buy a digital signature and social insurance declaration software from suppliers such as VIETTEL, VNPT, BKAV...;

Method 2: Access the website of the Vietnam Social Insurance agency at the link: https://dichvucong.baohiemxahoi.gov.vn to register for a unit code and monitor the status of the application (for example, Ho Chi Minh City is applying this method). Time to process the application: Maximum 7 working days, the Social Insurance Agency will check the application and issue a Social Insurance unit code to the enterprise, however, in reality it may only take 1-2 days.

Note: In many provinces and cities, after registering for a unit code on the Social Insurance declaration support software, the enterprise must submit paper documents to the insurance agency. The documents include: Form TK3-TS and a copy of the company's Business Registration Certificate.

Step 2. Report an increase in labor After being issued a Social Insurance unit code, the enterprise can perform the procedures for reporting an increase or decrease in labor. In this step, the enterprise can register a declaration account on the Social Insurance declaration software or on the Vietnam Social Insurance website or submit paper documents to the Social Insurance management agency.

When the enterprise registers and pays social insurance for employees, the social insurance agency will issue the social insurance book and health insurance card for the employee after 5 days In case the enterprise submits the social insurance registration form for the first time, it can combine the documents of step 1 and step 2 when submitting the social insurance application.

Note that the photo ID of the employee participating in social insurance must be attached.

If you need to use the service of registering for social insurance for the first time, please contact GLOBAL TAX for advice and quotation.